Hotline for event management
The call sheet answers back.
Build the event as shifts, put it on every phone, and watch the confirmations land before doors.
Get started freeWhat this usually looks like
Load-in Friday, doors Saturday at six, strike Sunday morning. Forty people across security, bar, front of house and teardown — a dozen on payroll, the rest volunteers — and the call sheet is a PDF that was right on Wednesday. On Thursday the venue moves load-in by two hours, and you're down to messaging forty people one at a time, still not knowing who saw it and who's actually turning up.
What happens instead
So the crew goes on the roster once — names and emails, no accounts — and the weekend gets built as shifts, each with its call time and where to report. You publish, and every person's shifts arrive by email with their own link; from it they confirm, or say they can't make it, with a comment. Each answer shows on its shift, so by Thursday you can see doors is covered and teardown is two short, and you chase the two rather than the forty. When the venue moves load-in, you redo those shifts and publish again — the new call times go to the people they belong to, and nobody whose weekend didn't change hears a thing. Afterwards, the weekend's hours and cost total per person and print as an invoice for the client.
You know who's turning up, not just who was told
Everyone can confirm or decline each shift from their own link, with a comment. The answers sit on the shifts, so Sunday's gap is visible on Thursday.
A moved call time reaches the people it touches
Redo the shifts and publish again: the new times go out to the people they belong to, everyone's link already shows the current schedule, and nobody else gets another email to ignore.
Volunteers and payroll on one roster
A name and an email is enough — no accounts, no app. Rates go on the people who have them, so the totals count everyone's hours and only the paid crew's cost.
The client's invoice comes out of the schedule
Hours, cost and mileage for the event total per person, export as a spreadsheet, and print as an invoice — the same numbers the shifts already carried.